Part Of Business Letter

A.   Letterhead

A letterhead is the heading at the top of a sheet of letter paper (stationery). That heading usually consists of a name and an address, and a logo or corporate design, and sometimes a background pattern. The term "letterhead" is often used to refer to the whole sheet imprinted with such a heading.

Example:

 

B.   The date of the letter

·         City addredd is omitter

·         Do not use numbers to represent yhe month

·         There are 2 kinds of the date. They are British Style and American Style

Example:

·         British Style:

ü  20^th October 2012 / 20 October 2012

·         American Style:

ü  October 20^th, 2012 /  October 20, 2012

C.   Reference line

Reference is the initial name of the person who reads or signs the letter and the name of typist. Reference Line of the incoming letter should be used along eith the reference of the replying letter.

Example:

Rf. DM / CA / S07

·         DM is the initial of the sender / signer: Duta Modjo

·         CA is the initial of the typist: Citra Ayuananda

·         S07 shows the filling number

D.   Inside address

·         The name of the company shoul be clear

·         The organization:

ü  Full name of the receiver’s name / position

ü  Location / address of receiver’s company

ü  The city and postal code

·         Don’t abbreviate the city unless understand able

·         Don’t abbreviate tittle

·         Use Mr, Mrs, Miss are used before the names

E.   Attention line

It is used if the sender wants a particular receiver to get the letter as soon as possible

Example:

Attention: Mr. Adam Subarkah

                  Purchase Manager

F.    Salutation

It is the greeting of the letter. It shows the relationship between the sender and receiver

 

G.  Subject line

It gives the general idea of the letter

Example:

Subject: Organizing A Business Letter

H.  Body of the letter

The body is divided into 3 ( opening paragraph, message of the letter and closing paragraph). The message contains all the messages. The closing parafraph shows the gratitude and expectation.

Example:

We are considering Mr. Brian Kresno Putro for the position of Marketing manager with our company. In the application, he mentions your name as a reference.

We would appreciate your opinion of Mr. Brian’s character, personality, ability to handle marketing and creativity in marketing matters.

Any information you can give us will of course be kept confidential.

I.      Complimentary close

Contains greetings shaped cover homage to their readers.

 

J.     Signature

It is accompanied by the sender’s full name and tittle

Example:

                                                                                                      Sincerely

                             

                                                                                               Citra Ayuananda

K.  Enclosure

To inform enclosure for example certificate or catalogue

L.   Carbon copy nation

To inform other people who need to reveive the letter

Example:

CC       CC:      cc         cc:        Copies to: